4. SERVICE INFORMATION
i. Administration and Finance Unit
- Management of office space of division
- Management of assets and office equipment
- Management of the file room
- Management of the correspondence
- Monitoring and preparation of attendance report
- Secretariat of divisional meetings
- Reservation of refreshments for meetings
- Reservation of vehicles
- Management of the administrative affairs of division personnel
- Preparation of annual report
- Management of office and document security
- Preparation of budget
- Preparation of request notes
- Management of bill payment
- Management of claims by personnel in division
- Co-ordinator of the key performance indicators (KPIs)
- Co-ordinator of the 5S practices
- Co-ordinator of ISO management
- ii. Service and Recruitment Management Branch
Responsible for the following matters:-
- Recruitment of support group 2 officers and appointment of contract/temporary officers;
- Placement and transfer;
- Service matters of officers from date of first appointment to termination of service/retirement;
- Matters relating to leave of officers under General Orders, Chapter
- Matters relating to the salary and allowances of officers;
- Welfare of officers;
- Secretariat of the Departmental Joint Council; and
- Secretariat of the Human Resource Management Council (HRMC) of the Ministry of Home Affairs
iii. Organisational Development, Scheme, Remuneration and HRMIS Branch
Personnel Unit
- Managing all personnel activities
- Study on posts
- Service scheme study
- Study on allowances/incentives in service scheme;
- Inspectorate of posts
- Reorganisation and strengthening of the organisational structure of departments/agencies
- Notification of warrant and updating of Establishment Warrant and Omnibus Warrant from the Treasury
- Preparation of annual list of posts
HRMIS Unit
- Co-ordination and monitoring of the 2011 secretary-general HRMIS KPI
- Co-ordination of the implementation of HRMIS application modules/sub modules in the ministry/departments/agencies
- Management of HRMIS meetings and training:
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HRMIS Steering Committee meetings
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HRMIS Implementation Committee meetings
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HRMIS Core Team meetings
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HRMIS Champion Team meetings
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HRMIS Module and Sub-module Workshop
- Management of training for HRMIS users in all divisions of the ministry
- Preparation of basic data and determination of role/work flow
- Information Centre and Helpdesk
vi. Training and Competence Development Management Branch
Training Unit
- General and specific induction courses
- Monitoring of training
- Training operation plan
- In-house and external courses
- Implementation of training policy
- Co-ordination of courses organised by central agencies
- Implementation of courses on Civilisational Islam & inculcation of noble values
- Industrial training
- Co-ordinator of National Civics Bureau courses
- Secretariat for Training Committee of the Ministry of Home Affairs
Competence and Examination Unit
- Management of all types of in-service examinations for the ministry non-common use service
- Management of the formulation of examination questions
- Secretariat for the Competence Assessment Board meetings
- Secretariat for Promotion by Appointment and Departmental Subject Examination Panel
- Management of the ministry learning session
- Co-ordination of examinations organised by central agencies for candidates at the ministry
v. Disciplinary, Promotion and Performance Management Branch
Disciplinary and Promotion Unit
- Disciplinary matters
- Appeals against disciplinary punishment
- Acting post, promotion and Special to Holder promotion
- Appeals for promotion
- Temporary assignments
- Complaints of misconduct of officers
- Complaints against division
- Approval to apply for and own government land
- Application for involvement in politics
- Application to do outside work
- Advisory service and briefings relating to all the above matters
Performance and Secretariat Unit
- Human Resource Development Panel
- National Integrity Plan
- Declaration of assets
- Nomination for decorations, orders and medals
- Governance Integrity Committee meetings
- Implementation of Value Audit Monitoring System
- Annual work target
- Human Resource Division strategic planning
- Public Service Integrity Strengthening Programme
vi. COUNSELLING/PSYCHOLOGY SERVICE MANAGEMENT BRANCH
Application of Psychology in Personnel Development
- Conducting of diagnosis of individuals and organisations in formulating appropriate psychology and counselling programmes
- Development of modules for the psychology and counselling programmes
- Organising of seminars, workshops and programmes relating to the aspects of psychology and counselling
- Incorporation of aspects of psychology and counselling in training programmes of the ministry
- Sharing of information relating to psychology and counselling through bulletins, posters, brochures and pamphlets
- Provision of consultancy service relating to psychology in personal and organisational development
Application of Psychology in Personnel Evaluation
- Conducting of psychological testing for placement purposes
- Conducting of psychological testing for personnel development purposes
- Conducting of psychological testing for performance management purposes
Application of Psychology in Intervention
- Provision of individual and group counselling service as well as telecounselling and e-counselling to walk-in and referred clients
- Appointment of public service peer guides (AKRAB)
- Implementation of the Mentoring Programme
- Organising of Employee Evaluation Programme for poor performing and problematic officers
- Application of Psychology in Research
- Conducting of studies on the issues of psychology and counselling in organisations
- Provision of input to improve human resource management